ACESA BYLAWS - Adopted December 14, 2002

Rev. A, November 8, 2003

Rev. B, November 13, 2004

Rev. C, April 25, 2008

The name of the organization is THE ARIZONA COUNCIL OF ENGINEERING AND SCIENTIFIC ASSOCIATIONS - PHOENIX REGION (ACESA)

The mission of ACESA is to support, promote and coordinate the Programs/Activities of the engineering and scientific associations of Arizona.

Membership is open to all professional societies, trade associations, corporations, individuals or other entities who are interested in and will work toward implementing the objectives of ACESA.

Professional societies may become members by paying the annual dues fixed by the Board of Directors and naming a liaison representative to participate in and coordinate ACESA activities.

Trade associations may become members by paying the annual dues fixed by the Board of Directors and naming a liaison representative to participate in and coordinate ACESA activities.

Corporations may become members by paying the annual dues fixed by the Board of Directors or making an equivalent in kind contribution and naming a liaison representative to participate in and coordinate ACESA activities.

Individuals or other entities who wish to participate in ACESA activities may become members at the discretion of the Board of Directors.

To remain a member in good standing, society, association or corporate representatives and individuals must regularly participate in ACESA activities. Members may resign at any time with forfeiture of dues. Societies, trade associations and corporations may replace liaison representatives at any time.

The Board of Directors shall consist of the Officers of ACESA, and any other society representatives or individuals appointed by the membership present at the November General Meeting. The Board will serve without compensation and will not be held liable for actions taken in connection with ACESA activities.

The term of appointment for members of the Board of Directors shall be one year and Board members may be reappointed for continuing terms. Board members will assume their duties upon appointment. Board members may resign at any time but normally will serve until the next General Meeting. Vacancies occurring during a term shall be filled by members selected by the Board.

The Board of Directors shall have the broad powers to manage and implement all of the ACESA activities, including the establishment of standing and ad hoc committees, and shall elect or appoint the Officers as required.

The ACESA Officers shall consist of a President, Vice-President/President-Elect, Treasurer, Recording Secretary, Corresponding Secretary, Education/Outreach Chair, Programs Chair, Historian, Webmaster and Media/Public Relations Chair. The term of each officer shall correspond to the fiscal year of ACESA. Each officer shall provide a monthly status report and at the end of each year shall provide a detailed description of the activities required to perform the duties of the office. When appropriate, a single individual may hold more than one office.

The President shall manage the day to day activities of ACESA. The President shall not only preside over all meetings but also make all meeting arrangements, prepare agendas, solicit industry funding/grants, and perform other duties from time-to-time as may be required.

The Vice-President/President-Elect shall assist the President and assist the Corresponding Secretary in contacting all professional societies and related organizations to obtain current contact information. This contact information will be regularly transmitted to the Recording Secretary. The Vice-president shall also pursue ACESA sponsorships. In the absence of the President, the Vice-President, or Corresponding Secretary shall manage the activities of ACESA.

The Treasurer shall maintain financial records, pay all invoices and collect all dues and other receivables. The Treasurer shall also make annual financial statements available to the membership.

The Recording Secretary shall maintain the Bylaws, prepare minutes of meetings, keep all records. The Recording Secretary shall also maintain contact lists of all organizations regard to ACESA related activities.

The Corresponding Secretary/Membership Chair shall coordinate all ACESA　communications. The Corresponding Secretary shall maintain current the contact lists, and any additional lists for which we have specifically targeted.

The Education/Outreach Chair shall coordinate the support to students and assistance to teacher education activities in accordance with ACESA guidelines.

The Programs Chair shall coordinate all activities in regards to the participation in sponsored activities by ACESA, including developing new activities to be involved in.

The Historian shall maintain the society history, keep formal files of appropriate documentation, provide articles for the website, etc.

The Webmaster shall design and maintain the ACESA web page, assuring that old information is properly archived in accordance with standard site practices, new articles are added in a timely manner.

The Media/Public Relations Chair shall prepare and release appropriate press releases of ACESA activities or articles of interest to public media sources, maintain media contacts, assist with promotional materials, etc.

The ACESA Board of Directors will normally meet monthly at a time and place to be determined by the Board of Directors. The entire membership is encouraged to attend and participate in these monthly meetings.

The November Meeting will be a General meeting of the entire membership at which time new members of the Board of Directors shall be elected or appointed.

All meeting’s will be conducted in as informal a manner as possible. A simple majority of those present shall decide all issues. Where necessary, Robert's Rules of Order shall be used to arbitrate disputes.

These bylaws may be modified by a majority vote of those present at any regular meeting of each year. Notice of proposed changes shall be provided to each liaison representative at least one month prior to the November meeting.

Upon dissolution of ACESA, the board of directors shall arrange to distribute any assets to the membership or to other not for profit groups who support ACESA activities.